Frequently Asked Questions

Your questions about managed IT services for SMEs

27 clear answers on the topics that matter most to your business. Written by the ECLAUD IT team, outsourced IT director since 2020.

27

Questions

6

Topics

15+

Years of expertise

01

Managed IT

5 questions
What exactly is managed IT services?

Managed IT services means outsourcing the complete or partial management of your IT infrastructure to a specialist provider: hardware fleet maintenance, security, backups, user support and strategic advisory. It is the equivalent of an outsourced IT Director (CIO). Rather than hiring a full-time CIO (£70–120K/year), you gain access to a team of experts for a predictable monthly fee.

Full guide
What is the difference between managed services and IT maintenance?

IT maintenance is reactive: someone comes when something breaks. Managed services are proactive: 24/7 monitoring, failure anticipation, performance optimisation, technology watch and strategic advisory. It is the difference between a firefighter and a watchman who prevents fires from starting. In practice, managed services include maintenance, but not the other way around.

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How much do managed IT services cost for an SME?

The standard rate ranges from €30 to €120 per workstation per month depending on scope. For an SME with 15 workstations, expect between €450 and €1,800/month all-inclusive. This package covers monitoring, support, backups and basic cybersecurity. That is 3 to 5 times less expensive than an in-house IT director, with broader expertise.

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From how many workstations does outsourcing IT make sense?

From 5 workstations, outsourcing becomes relevant. Below that, ad hoc support may be sufficient. Beyond 10–15 workstations, managed services are almost always more cost-effective than an in-house technician. The threshold also depends on your sector: a medical practice with 5 workstations but HDS (health data hosting) obligations needs managed services more than a 20-workstation office with no regulatory constraints.

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Does managed IT mean losing control of your IT systems?

No. You retain full ownership of your data and all access credentials. A solid managed services contract includes a reversibility clause guaranteeing complete transfer of your data and access if you change provider. At ECLAUD IT, you receive a detailed monthly report and remain the decision-maker on all strategic directions for your IT infrastructure.

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02

Cybersecurity

5 questions
How much does a cyberattack cost an SME?

In 2025, the average cost of a cyberattack on a French SME reaches €466,000 according to the Court of Auditors and ANSSI. This figure includes business downtime (27 days on average), technical remediation, GDPR penalties and customer loss. 60% of SMEs that suffer a major cyberattack cease operations within 18 months.

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Are SMEs really targeted by cyberattacks?

Yes, and increasingly so. 43% of cyberattacks target SMEs (ANSSI 2024). Hackers target them precisely because they are less protected than large corporations, yet hold exploitable data (customers, accounting records, intellectual property). 144 ransomware compromises were reported to ANSSI in 2024, the majority involving organisations with fewer than 250 employees.

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What should I do in the event of a ransomware attack on my business?

4 immediate actions: 1) Disconnect infected machines from the network (do not switch them off). 2) Notify your IT provider and report to the relevant cybercrime authority (cybermalveillance.gouv.fr in France). 3) Never pay the ransom — there is no guarantee of data recovery, and you are funding criminals. 4) File a police report. ANSSI recommends never negotiating directly. The best protection remains prevention: tested off-site backups and EDR on every workstation.

Full guide
What is the difference between an antivirus and an EDR?

A traditional antivirus detects known threats using signatures (a database of viruses). An EDR (Endpoint Detection & Response) analyses suspicious behaviour in real time using artificial intelligence. It can detect an unknown ransomware, automatically isolate a compromised workstation and enable post-incident investigation. In 2025, antivirus alone is no longer sufficient against current threats.

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Does the NIS2 directive apply to my SME?

The NIS2 directive (transposed into French law in October 2024) applies to companies with 50+ employees or €10M+ turnover in 18 sectors (healthcare, energy, transport, digital, food…). However, even if your SME is not directly in scope, your principal clients may require compliance from their subcontractors. Achieving compliance is an opportunity to structure your cybersecurity posture properly.

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03

Cloud & Microsoft 365

4 questions
Which Microsoft 365 licence should I choose for my SME?

Business Basic (€5.60/user/month): email + Teams + 1 TB OneDrive — ideal for mobile teams. Business Standard (€11.70): adds desktop Office apps (Word, Excel, PowerPoint) — the best value for most SMEs. Business Premium (€20.60): adds Intune (device management) + Defender — recommended if you handle sensitive data or operate a BYOD policy.

Full guide
How long does a migration to Microsoft 365 take?

For an SME with 10 to 30 workstations, allow 2 to 4 weeks including the testing phase. Email migration is the longest part (transferring mailbox history, calendars and contacts). ECLAUD IT migrates in waves of 5–10 users to minimise disruption. User training is integrated into the project plan.

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Is my data safe in the Microsoft cloud?

Microsoft datacentres are ISO 27001 and SOC 2 certified and store data within the European Union (France datacentres for French customers). However, Microsoft operates a shared responsibility model: they secure the infrastructure, but protecting your data (backups, access rights, MFA) remains your responsibility. That is where a CSP partner like ECLAUD IT comes in.

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What is the difference between SharePoint and OneDrive?

OneDrive is your personal storage space (like a hard drive in the cloud). SharePoint is the collaborative team storage space, with version management, granular permissions and workflows. In practice: your personal files go into OneDrive; shared files (projects, documentation, templates) go into SharePoint. Both sync to your workstation via the OneDrive app.

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04

Backup

4 questions
What is the 3-2-1 backup rule?

The 3-2-1 rule recommends keeping 3 copies of your data, on 2 different media (local disk + cloud, for example), with 1 copy stored off-site (remote datacentre). This is the minimum standard recommended by ANSSI. In 2025, the 3-2-1-1-0 rule is becoming the norm: add 1 immutable copy (unmodifiable, even by an administrator) and target 0 errors in restoration tests.

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What is the difference between a DRP and a BCP?

A DRP (Disaster Recovery Plan) aims to restore operations after an incident — it accepts a period of downtime (RTO, typically 4 to 24 hours). A BCP (Business Continuity Plan) maintains operations without interruption through redundancy (clustered servers, real-time replication). A BCP costs 3 to 5 times more than a DRP, but guarantees zero downtime for critical activities.

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How often should backups be tested?

ANSSI recommends a restoration test at least once per quarter. 34% of companies never test their backups — and discover the problems when a disaster actually occurs. At ECLAUD IT, we test monthly by restoring a sample of data in an isolated environment. Every test is documented with the measured restoration time compared against the contractual RTO.

Full guide
What happens if ransomware encrypts my backups too?

This is the primary risk if your backups are on the same network as your workstations. The solution: immutable backups stored off-site. Veeam and Acronis offer air-gapped or immutable copies that even a compromised administrator cannot delete. The rule: if your backup is accessible from any workstation on the network, it is not secure.

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05

Support

4 questions
What are the response times for outsourced IT support?

Market standard response times: blocking incident (server down, network outage) = acknowledgement within 1 hour, on-site intervention within 4 hours. Non-blocking incident (slow workstation, printer issue) = acknowledgement within 4 hours. Standard request (installation, configuration) = 24 hours. At ECLAUD IT, these timescales are contractual (written SLA), not a commercial promise.

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What is an SLA in IT and why does it matter?

An SLA (Service Level Agreement) is your provider's contractual commitment on measurable criteria: response time, resolution time, IT system availability, satisfaction rate. Without an SLA, you have no leverage if the provider fails to deliver. Always demand a written SLA with penalties for non-compliance — that is the difference between a partner and a repairman.

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Should I sign a maintenance contract or pay per incident?

A flat-rate contract is almost always more cost-effective from 5 workstations. Reasons: predictable hourly rate (no nasty surprises), preventive maintenance included (fewer breakdowns), guaranteed SLA response times. Ad hoc intervention at €80–150/hour suits occasional needs, but works out more expensive once you exceed 2–3 call-outs per month.

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How does remote support work?

The technician connects to your workstation via a secure tool (such as TeamViewer or AnyDesk) after you grant permission. They see your screen and can act as if they were sitting at your computer. 80% of incidents are resolved remotely in under 30 minutes. For hardware or network issues, a technician visits on-site — which is the advantage of a local provider.

Full guide
06

ECLAUD IT

5 questions
What types of SMEs do you work with?

ECLAUD IT works with SMEs of 5 to 120 workstations across a variety of sectors: healthcare (medical practices, dentists, clinics), architecture and construction (AutoCAD, Revit, BIM), professional services (accounting and legal firms), tourism, training and non-profit organisations. Our common thread: businesses where IT is critical to operations but that do not have the means or the need for a full-time IT director.

Full guide
Does ECLAUD IT only operate in Reunion Island?

No. Our headquarters are in Saint-Paul (Reunion Island) and we also operate in the Île-de-France region. Level 1 and 2 support is provided remotely for both zones. On-site interventions are carried out by our local technicians. Supervision and monitoring run 24/7 regardless of location.

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What is the difference between ECLAUD IT and a standard IT repair shop?

A repair shop fixes things when they break. ECLAUD IT makes sure they do not break in the first place. As an MSP (Managed Service Provider), we continuously monitor your infrastructure, anticipate failures and manage your backups and cybersecurity. You have a single point of contact who knows your environment — not a different technician at every call-out.

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What does the first contact with ECLAUD IT look like?

A 30-minute call to understand your situation: number of workstations, servers, business software, current pain points, regulatory constraints. Then, a free audit of your infrastructure (inventory, network mapping, risk analysis). On that basis, we propose a tailored offer — no generic package. The first month is a supported transition period.

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What happens if I want to change provider?

Our contracts include a reversibility clause: we guarantee the complete transfer of your data, access credentials, passwords and technical documentation. The notice period is 3 months. We manage the transition alongside the new provider to ensure service continuity. Your data belongs to you — always.

Full guide

Didn't find your answer?

Every infrastructure is unique. Contact us for a personalised answer — or request your free IT audit directly.